Adopted 28 September 1995; amended 12 May 1997; amended 11 February 2002
ARTICLE I: NAME
The name of the organization will be AUSTINBURG NEIGHBORHOOD ASSOCIATION.
ARTICLE II: PURPOSE
The organization shall be non-profit and shall promote good neighbor relationships in a cooperative effort to resolve common neighborhood concerns.
ARTICLE III: MEMBERSHIP
All dues paying individuals who live or work or own property in the Austinburg Neighborhood will be considered voting members of the Association. The neighborhood boundaries are (north boundary) the south side of the CSX railroad tracks, (south boundary) the south side of 20th Street, (east boundary) the Licking River and (west boundary) the railroad tracks immediately west of the Madison Avenue. All dues paying individuals who live outside the boundaries, but within two blocks of the above mentioned boundaries will be considered voting members.
Persons living or working outside of Austinburg may become non-voting members by Paying the regular dues.
ARTICLE IV: MEETINGS
Regular meetings shall be held monthly, or as determined by the Executive Committee. The meeting place will be determined by the Executive Committee one week in advance of meeting.
Special meetings may be called by a majority vote at a regular meeting. Special Meetings of the Executive Committee may be called at any time provided that all Executive Committee members have been notified. All decisions of special meetings shall be ratified at a regular meeting.
ARTICLE V: OFFICERS
The elected officers of this Association shall be President, Vice President, Secretary, Treasurer, and ten Representatives at Large. The officers shall be elected annually and shall constitute the Executive Committee.
Only members in good standing shall be eligible for elective office, and no person shall be nominated without his or her consent.
The election of officers shall be held at the December meeting of the Association. Nominations will be received from a nominating committee as set forth under Article VI, and nominations shall also be asked from the floor of the November meeting.
When there are two candidates for any one office, election will be by secret ballot.
In emergency situations the Executive Committee is empowered to meet and make decisions for the welfare of the Association. They may authorize expenditures from the treasury in emergency situations of no more than $500.00. The decisions of the Executive Committee shall be presented to the Members at the next regular meeting, and shall be included in the minutes as part of the regular business.
ARTICLE VI: DUTIES OF OFFICERS FOR THE EXECUTIVE COMMITTEE
Duties of the President: It shall be the duty of the President to preside at all regular meetings, all Executive meetings and all special meetings of the Association. The president shall appoint, all the October meeting, three members as a nominating Committee to secure nominations for the election of officers from the coming year and to present the ballot at the November meeting. The president shall appoint two members at the June meeting, to obtain and review the Association books and financial records of the Association at the end of the fiscal year.
Duties of the Vice President: The Vice President shall perform the duties of the office of President in the absence of, or disability of, the president or at the request of the president.
Duties of the Secretary: The Secretary shall take minutes of all meetings of the Association. The secretary will handle all correspondence pertaining to the business of the Association and keep all records of the Association.
Duties of the Treasurer: The Treasure shall collect all dues and record all payments. The Treasurer shall take charge of all funds of the Association, depositing the in a recognized bank, and be responsible for the disbursement of such funds as authorized by the Executive Committee.
Duties of the At-Large members shall be appointed by the Executive Committee.
ARTICLE VII: REMOVAL AND REPLACMENT OF OFFICERS
Any officer may be removed, with “good reason”, by the majority vote of the members present at a regular meeting, provided that a signed petition of members in good standing has been presented to a member of the Executive Committee. The intention to review this petition must be announced in the Association’s newsletter prior to the regular meeting. The Executive Committee shall fill any vacancy of the Executive with approval of the majority of the members present at a regular meeting of the Association.
ARTICLE VIII: COMPENSATION
No officer or member shall be entitled to receive compensation for any service, activities, or other work performed as an officer or member of this Association.
ARTICLE IX: MEMBERSHIP AND ACTIVITIES OF THE COMMITTEE
The members may at their discretion, appoint committees which shall perform such duties as may, from time to time, be proscribed by the members of the Executive Committee. A majority of the members of any committee may determine its action and fix the time and place of its meetings, unless the members of the Executive Committee shall otherwise provide. The members of the Association shall have the power to change the membership of any committee. Any committee action must be approved by the members of the Association at a regular meeting. The Executive Committee shall determine the amount of annual dues which will be approved by the members at a regular meeting.
ARTICLE X: AMENDMENTS
The by-laws may be amended by two-thirds of the members present at a regular meeting, provided that the amendment has been presented in writing and has received a majority vote at the previous regular meeting, and has been published in the association’s newsletter prior to the amending vote.
ARTICLE XI: POLITICAL ACTIVITY
The Association shall not engage in any partisan political activity.
The Association shall not endorse any candidate for public office.
The Association can endorse public issues through a four-fifths majority vote of the Members present at a regular meeting.
The name of the Association shall not be used by any person for any purpose, whatsoever, without the approval of the majority of the members present at any regular meeting or without the majority approval of the Executive Committee, pending approval of the members of the Association.
ARTICLE XII: DISSOLUTION OF THE ASSOCIATION
The Association shall be dissolved if the resolution of dissolution is approved by four-fifths of the members present at each of two consecutive regular meetings, provided that the dissolution is announced in the Association’s newsletter prior to each consecutive meeting.
Any resolution of the dissolution shall specify a non-profit, tax exempt corporation to be the recipient of all surplus assets of the Association.
